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Preferential Procurement Green Procurement, Minortity Procurement, Black Economic Empowerment, Socially Responsible Procurement

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  #1  
Old 07-18-2008, 02:13 PM
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Default Procurement of Travel Agencies/Corporate Travel

I happen to be situated in Johannesburg, South Africa. There was a smartprocurement three or two day training on this item and i missed it. Now we are in the process of procuring the corporate travel services, we need to decide whether to do it internally or outsource it, whichever one gives us cost-savings, we will decide on.

Please help me, how do we for instance draft ToR (Terms of reference) for these services? Whta is the best practice? Thanks in advance for assisting.
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  #2  
Old 07-21-2008, 10:25 AM
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Default Re: Procurement of Travel Agencies/Corporate Travel

We are in the same situation, we currently have an outsourced TMC (travel management company) onsite to handle all the bookings for land, air and accommodation and they charge a set fee for per booking. We have a corporate card for air bookings and a card for accommodation for certain establishments for guarantee. The responsibility to recon these accounts are for the TMC and once were are happy, we pay them.

The way airline solutions are now structured since the competition commission began regulating the industry and removed the commission structures/rebates for travel agents, air fare rates show no cost benefit by going out on tender as rates are only improved to the end user when annual spend of one company exceeds R 15 million per annum. Rates are also changeable depending on demand on all carriers. There is a web-based e-Procurement booking solution from MyMarket.com which is set up to operate according to a travel policy. The policy strictly defines who can book what and in the background, preferential pricing deals are set up with specified suppliers. Exceptions to the policy are then clearly traceable through reporting as well as declined savings through not booking cheapest fares etc. The system also accommodates the low cost carriers such as Kulula, Mango and 1 Time.
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Old 07-22-2008, 11:30 AM
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Default Re: Procurement of Travel Agencies/Corporate Travel

bjc1 --> SPOT ON !

We have, in conjuction with MyMarket established a model in which actual savings can be tracked, based on the company's travel profile.
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Jacques Fourie
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Wanama Solutions
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